A Contact Group is a distribution list saved within Outlook only (local distribution list), where you can manage your own list of members. This guide demonstrates how to create a Contact Group. Important: The groups created will only be available in Outlook 2016 for Mac. They will not synchronise with the live @ UCL server which means
that you will not see your local contact groups in Outlook Web Access or any other email clients that you use. Tip: If the Contact Group icon is greyed out, you will need to show 'On My Computer' folders within Outlook. This is performed by selecting the following: 1. Select the Outlook menu within the top-left corner. Select Preferences. 1. Click on the People icon within the bottom-left hand corner of Outlook. Fig 1. Location of the People icon 2. In address book,
click on Contact Group to create a new Contact Group (local distribution list). Fig 2. Location of the New Contact Group button 3. Type in a name for your new contact group.This guide is aimed at...
Before you start...
2. Within the Outlook Preferences window, beneath Personal
Settings, select General.
3. Beneath Sidebar, un-tick the Hide On My Computer folders tick-box.Instructions
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4. A blank contact group form will open. Fill in the necessary information i.e:
Untitled Group: This is the group name, change it to something suitable for your need
Use Bcc to hide member information: check this box if you want to hide your members emails from each other
Members: double-click in the Name column to type in the name of your members. Outlook 2011 will automatically create a list of possible users from the GAL to help you find the right user.
Fig 3. Example of new contact
group
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5. When completed, click Save & Close.
Fig 4. Location of the Save & Close button
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6. Your new Contact Group (local distribution list) is now created and added to your list of contacts.
Fig 5. Illustration of new contact group
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Related guides and other info:
- Create a new contact
- Find a contact
- Delete a contact
- About distribution lists
Help and support
- Contact the IT Services.
For users of older Outlook, here is how to create a group on Outlook. To create a distribution list in Office 365, follow these steps. Follow this instruction to create a group contact in Outlook: Here is how to create a group email in Outlook. After successfully creating a distribution list, the next step is sending an Outlook group email to the created list. Follow the instructions below to send a bulk Outlook email: Spam messages sent in a year totals over 100s of
billions. From promotional emails to outright phishing messages looking to steal user data, and newsletters you do not want. These emails make it challenging to manage your mail storage, as well as make it easy to miss important messages. While manually deleting these sorts of emails can seem easy, it can also be a daunting task, and time-consuming. Clean Email inbox cleaner helps to keep your mailbox clean with their remarkable software features. How to Create a Group in Outlook 2013 and 2016
Outlook 2013
Outlook 2016 and 2019
How do I create a contact group in Office 365?
How to Create a Group in Outlook Web App
How to Send a Bulk Outlook Email
How Clean Email Simplifies Email Management
The software is respecting users’ privacy and will help you to stop junk email in Outlook, archive Outlook emails, as well as manage incoming messages automatically. Check out all Clean Email can help you achieve here.
Conclusion
Sending emails to Outlook groups shouldn’t have to be a time consuming or daunting task. The purpose of this guide is to ensure easy collaboration between users without wasting time. To improve your email productivity and save time cleaning your Outlook inbox, ensure to check out Clean Email app.
Wondering to learn more about how to manage your emails effectively? Check out guides about how to add shared mailbox in Outlook, how to recall an email in Outlook, and how the Outlook email snooze feature works.
How to Create a Group in Outlook - FAQs
How to create a distribution list in Outlook?
Creating a distribution list is pretty easy either on the Windows desktop app or the web-based app. To create one, simply launch Outlook on Windows. Then toggle down to “Contact group” -> select “New contact group -> fill in a preferred name and description. Then click Add members -> add members from the list of contacts, Global Address Book, or by manually entering contact addresses. Click Save and Close once done.
How to share a contact group in Outlook?
You can share a contact group in Outlook through mail. Simply launch Outlook -> click Send email. In a new window open Contacts -> adjust the Contacts window and Send message window to appear side by side. Then drag the desired distribution list to the email body, and send the message.
How to create a group calendar in Outlook?
To create a group calendar in Outlook, follow these steps. Launch Outlook and open the calendar in the left pane. On the Home tab, in the Manage Calendars group, select Calendar Groups, then click Create New Calendar Group. After you enter a name for the list, choose OK. Then select the people you want to add to the list, choose Group Members, and then choose OK.
How do I create a group in Outlook Windows 10?
Windows 10 typically comes with the 2016 version of Outlook. To create groups in either Outlook 2016 or 2019 version, check out the detailed guide provided in the article.
If you would like to get more tips, read our guide on How to use Outlook like a Pro
.